FACE Info for 2000W8BNMSWD@rrࡱ> z|yc cjbjbSS 511^]JJJJJJJBBBB8zlBt:f..DDDDDD1:3:3:3:3:3:3:,;=\_:JDDDDD_:JJDD.DJDJD1:^rrJJJJD1:~68JJ1:,qBBT9X 1.0 summary The Foundation for Academic Cultural Exchange (FACE) offers a one-year Australia-Japan exchange program whereby a group of Japanese students come to Australia in January each year, leaving the following December, and a group of Australian students go to Japan in February each year returning the following January. 2.0 background The Foundation for Academic Cultural Exchange Oceania Inc. is a non-profit organisation founded with the intention of offering cultural and educational exchange opportunities to the young people of Australia and Japan. Administrators and staff have spent time living and working in Japan and are at ease with the language and culture. We are also well aware of the delights and problems associated with trying to become part of the culture. FACE works closely and extensively with the Tokyo-based Youth Exchange Service International (YESI). YESI, founded in 1964 is highly regarded as a well-established, reputable youth exchanged organisation. objectives The main objective of FACE is to promote mutual understanding and cultural awareness between the people of Australia and those of other countries by providing educational opportunities while experiencing home stay. Students are able to supplement their education by studying in an environment entirely different from their own and undertaking courses which may not be available to them in their own country. Home stay enables students to broaden their outlook by learning to live with people of different cultures. We believe that cultural exchange is a way to better world understanding, thereby promoting world peace. 4.0 outbound exchange program The one-year outbound exchange program is open to Australian students between the ages of 15 and 18 years, wishing to experience the true Japanese lifestyle by living with a Japanese host family and attending a Japanese high school. The program takes place during the Australian academic year, causing the least possible disruption to Australian studies. Students arrive in Tokyo in mid February for a six-week intensive Japanese course which ends with a weekend camp. At the beginning of the Japanese academic year in April students attend to high school until the following January. outbound diary Please note all dates are subject to change. 30th Jul 1999 Deadline for preliminary application forms. 27th Aug 1999 Deadline for full application forms. 30th Sept 1999 Interviews will be conducted during September. 1st Oct 1999 Letters offering a place will be sent out. 15th Oct 1999 Deadline for acceptance of a place. Minimum payment due. Visa and insurance applications sent out with extensive written information about living in Japan. 12th Nov 1999 Full payments due. 10th Dec 1999 Deadline for receipt of documentation including passport. 28th Jan 2000 Documentation and tickets sent out with details of the first host family. 17th Feb 2000 Arrive Melbourne. 18th Feb 2000 Pre-departure orientation. Depart Melbourne. 19th Feb 2000 Arrive Tokyo. Arrival orientation. Transfer to host families. 4.2 selection process The outbound program is open to Australian students between the ages of 15 and 18 years, however we feel the best time to go is either after year 10 or after year 11. The ideal candidate is self-motivated, adaptable and has a strong interest in Japan, its language and culture. Some Japanese language ability is preferred but not essential. Applicants should fill out the preliminary application form and return it to FACE by 30th July 1999. Full applications will then be sent out and should be returned by 27th August 1999. Early applications are encouraged. Students will be assessed both on their applications and on an interview to be conducted by FACE staff at your school/home during September. We would like to speak with parents and the student during the interview. Students who apply early may be interviewed early. Successful applicants will be notified at the beginning of October 1999. No correspondence will be entered into with regard to the acceptance of individual students. 4.3 scholarships In 1999, a limited number of scholarships will be offered to exemplary students departing in 2000. To be eligible to apply for a scholarship your Australian high school must be willing to accept an inbound student in 2000 or have accepted an inbound student in 1998 or 1999. For those wishing to apply for a scholarship, part 7 of the application form should also be filled out. Those applying for a scholarship will be considered for the tier 2 program (refer money matters) in the same year if they are not accepted as a scholarship student. No correspondence will be entered into with regard to the allocation of scholarships. Refer to 4.9 money matters for more information. orientation & support There are three tiers of orientation. The first is through extensive reading material which is sent to successful applicants. This material is free of charge and includes information about living in Japan such as food and housing, traditional and contemporary culture, the government, economy and industry, as well as what to expect from the Japanese education system. The second orientation takes place in Melbourne prior to departure in February. Students will be flown to Melbourne from their state capital and accommodated overnight. FACE staff will discuss the expectations of the organisation, the rules of the program, resolving difficulties, and cross-cultural issues. Students are encouraged to come armed with questions. Another short orientation takes place upon arrival in Tokyo. Students meet with their host families and are briefed on the expectations of their hosts as well as practical issues such as transportation between home and school. On completion of the Japanese language course some students will move to other parts of Japan. Those students will receive a further orientation and will be accompanied to their new host family by a YESI staff member. On-going support is provided by YESI counsellors, all of whom are bilingual and have experience of living in another culture. Students are encouraged to contact the counsellors as often as is necessary to address questions or concerns and to ask for advice. A second tier of support is available through a counsellor appointed within the school. FACE staff are also available to respond to queries from parents throughout the year. 4.5 documentation Upon receipt of full payment successful applicants will be sent the necessary forms to apply for a visa, insurance, and an International Student ID card. All arrangements will be made by FACE. VISA - In order to apply for a visa we will require; The completed visa application form. Four passport-sized photos each signed on the back by the student. A letter of guarantee from the parents bank/credit union stating that they are capable of supporting you financially during your stay in Japan. Your passport. INSURANCE - Comprehensive travel and medical insurance will be provided through Ready Plan Asia Pacific. This is a no-excess A+ level insurance so that all travel and medical expenses can be claimed. ID CARD This ID card enables us to arrange flights at student prices. The flight will begin in your state capital and will be a one-year open return ticket so that the return date can be changed at short notice in case of emergency. intensive Japanese course & camp The East West Japanese Language Institute will be the location for the six-week intensive Japanese language course. The East-West Japanese Language Institute is a non-profit educational institution established in 1986, and one of only 12 Japanese language facilities in Tokyo approved by the Governor of Tokyo. The school offers excellent teaching facilities in a modern purpose-built school with experienced and qualified teaching staff. The teaching method involves using only Japanese in the classroom thus preparing students for life in a Japanese high school. Students are encouraged to make the most of this opportunity to improve their Japanese skills as Japanese high schools are not equipped to provide individual Japanese language tuition. The course also enables students without previous knowledge of Japanese to take part in the program. On completion of this course, students will take part in a 3-day challenge camp with a group of Japanese students. 4.7 host families Host families are carefully chosen by YESI staff with every effort being made to place students within a reasonable distance from school, however up to two hours travel time is not unusual in Japan. Students are expected to take part in family life and show an appreciation of the efforts made by host families to accommodate an additional family member free of charge. It is the responsibility of the student to fit in with the family and abide by the rules set by their host parents even if they are different from rules they are accustomed to at home. Students may be accommodated by up to five host families during the course of the year, although every effort is made to limit this number. If difficulties between the host family and student arise, the student is expected to work through the problem with help from YESI counsellors. Some basic information with regard to the first host family will be sent to the student prior to departure. 4.8 high school At the beginning of the Japanese school year in April, students will attend a Japanese high school and take part in regular classes for the remainder of their stay. Japanese high school classes tend to be lecture style with little interaction between teacher and student. Because of the difficulty of studying in such an environment, some students may not be in an age-appropriate year. For example, year 12 students are likely to find themselves in year 11. Students are expected to attend all classes offered to them and abide by the rules of the school. Schools do not receive tuition fees for exchange students, and therefore expect students to show an enthusiasm for school life. Students may be placed in any part of Japan, and while requests for placements in particular areas will be considered, no guarantees can be given. 4.9 money matters The fees for the outbound exchange program are on a 3-tier basis. All tiers include the following; Return economy flight from your state capital to Tokyo. Travel and medical insurance. Six-week intensive Japanese language course & camp. Return domestic air/train travel from Tokyo (if reqd). High School enrolment Daily commutation from host home to high school. Orientations Home stay placement YESI/FACE administration costs TIER 1 (scholarship) - $1000 Outbound students whose Australian high school is willing to accept an inbound student in 2000 or has accepted an inbound student in 1998 or 1999, may apply for a scholarship. Students who are awarded a scholarship are required to pay a total of $1000. In addition to the above, school uniform and books are also covered. TIER 2 - $4000 Outbound students whose Australian high school is willing to accept an inbound student in 2000 or has accepted an inbound student in 1998 or 1999, may apply for the reduced rate of $4000. TIER 3 - $6000 Outbound students whose Australian high school does not accept an inbound student are required to pay $6000. ADDITIONAL EXPENSES School Uniform and Books All Japanese schools require students wear a uniform and they can be rather costly. However YESI will negotiate with the school on your behalf to buy the minimum uniform item required, and to provide second-hand items where possible to keep costs down. Uniform and books are estimated to cost between $350 and $700 per student. NB: Scholarship students are not required to pay for uniform and books. Incidentals International telephone calls, snacks, outings with friends, clothing, excursions etc. must be paid for by the student. Incidentals are estimated to cost between $10 and $30 per week. Transfers Students are responsible for the cost of transfers from their home town to their state capital. NB: No guarantees can be given with regard to estimated costs for additional expenses. Such costs will vary from student to student. 4.10 right to return Any student behaving in a way deemed by YESI or FACE to be disruptive to the Japanese high school or host family will first be encouraged to adapt their behaviour, and Australian parents will be informed of the problem. If the student is unwilling or unable to comply, he/she will be asked to leave the program and will be returned to Australia. 4.11 message from a FACE returnee Alex Koolhof left for Japan in February 1997 and returned to Australia a year later. He had completed year 12 at Hobart College before leaving, and is now undertaking Asian Studies at the University of Tasmania. His easy-going personality and his enthusiasm for all things Japanese made him a particularly successful FACE exchange student. The following report was written by Alex on his return to Australia. The main reason I wanted to go to Japan as an exchange student was that I had always been interested in Japan and its culture. At high school, I studied Japanese, and in doing so, hosted Japanese students at my home and made some great friends through the process. The culture interested me greatly, as well as Japanese food and music. So I thought the best way to really experience Japan would be to become a normal student in Japan and live a normal Japanese life with a host family. My first impressions of Japan, on my arrival were many! Driving from Narita International Airport into Tokyo was an experience I'll never forget. Being from the country in Tasmania, I gazed at the masses of buildings, and freeways. The first few weeks in Tokyo I basically went sightseeing because I wasn't attending school at the time. During that time, I found myself being amazed at everything! People everywhere, trains being so crowded, convenience stores and vending machines everywhere and the technology of everything really surprised me a lot. All three of my host families were really great. They were all so kind and gladly went out of their way to do anything for me, which I appreciated a lot. Home life was good, especially the food which was delicious! I just enjoyed being a normal member of the household, watching TV, eating and talking with my host families, and other normal everyday things. I cant thank them enough. Going to Toritsu Komaba High School everyday was great fun and I enjoyed wearing the Japanese school uniform. I particularly enjoyed studying Kendo, physical education, cooking, calligraphy and English, but the best thing about school life was just being treated as a normal student. My class mates were great, and we soon became good friends. They showed me a lot and pretty soon I was acting like them too. I studied Japanese a lot and all my friends were always willing to help out especially with teaching me slang and bad words! Everyday I wrote down new words, studied at school, and asked people questions to make sure that I was making the most of being in Japan. Soon, my Japanese became a lot faster, and more natural, and after one year I returned home to Australia speaking quite good Japanese! Looking back on when I first arrived in Japan and now, I've improved by leaps and bounds. I'll always remember the good times and fun people I met at Toritsu Komaba High School. Making so many friends was a real bonus, as we often went out and had fun after school and on weekends. I loved going to Karaoke, Disneyland, Shibuya and Shinjuku, eating out, movies and much more. Japan is such an exciting place, and I fitted in straight away. I just wish there was more karaoke in Australia! During the summer holidays, I took the chance to meet up with old friends in the Kansai area of Japan, and to do some sightseeing. I spent a month visiting Kyoto, Osaka, Shikoku, Hiroshima and Mt. Fuji. Japan really is a wonderful place, and I was fortunate to travel so much. In finishing, I must say that it was an experience that will benefit me for the rest of my life. It brought, experience, maturity, independence and the ability to live and communicate in another culture. I will never forget the great times I had as an exchange student in Japan, and I will definitely be back soon. Thank you to YESI and FACE for making it all possible, you were great, Thank you. Alex Koolhof 5.0 inbound program The inbound exchange program is a one year program lasting form January to December each year. Inbound students are chosen for their ability to adapt to new situations, their enthusiasm for the principles of the program and their academic ability. Most students are 16 or 17 years of age on arrival and therefore enter year 10 or 11. 5.1 inbound diary 26th Nov 1999 Deadline for schools to provide name and address of the first host family in 2000. 16th Jan 2000 Students arrive in Melbourne for one-week orientation and English study. 22nd Jan 2000 Students transfer to host families. 2nd Dec 2000 Students transfer back to Melbourne and depart for Canberra and Sydney tour. 8th Dec 2000 Students leave for Japan. All dates are subject to change. 5.2 the role of FACE Although we obviously have high expectations of our students, there are times that issues need to be resolved. At these times, FACE will work with the school to correct any behaviour problems, and liaise with YESI Japan and the Japanese parents on behalf of the school. FACE also contacts the school on a regular basis to check on the academic and social progress of the student. Similarly FACE keeps in touch with the student and host family, weekly during the first month and monthly thereafter. If the host family is experiencing difficulties, contact will be increased. The aim of this regular contact is to make sure that the family is happy with the student and vice versa, and to give both host family and student a chance to discuss any concerns they may have. We hope to be supportive rather than intrusive. FACE staff have all lived and worked in Japan for a number of years and have a good understanding of the Japanese language and culture and the difficulties of living overseas. Visits take place at least twice per year, more often if the student is experiencing difficulties. FACE welcomes calls from teachers, host families and students at any time. 5.3 host school benefits and responsibilities BENEFITS FACE expects its students to contribute to the school by showing an enthusiasm for school life and enhancing the cultural diversity of the school. As this is a genuine exchange program, no tuition fees are paid, however schools that offer to host an inbound student in 2000 are eligible to offer one of their students the chance to apply for the tier 1 (scholarship, costing $1000), or tier 2 (reduced rate, costing $4000) outbound programs during 2000 or 2001 (refer 4.9 money matters). In this way we hope to encourage the reciprocity aspect of the exchange and create on-going relationships with schools. RESPONSIBILITIES Experience has shown that the best host families are found within the school community. For this reason, we ask that the school takes responsibility for locating suitable host families. While one host family for the whole year is preferred by most students, we acknowledge that such a financial burden is unreasonable in the current economic climate and will therefore accept up to four host families throughout the course of the year. In order to monitor the progress of the student we ask that the school appoints a counsellor/contact person (usually the Japanese teacher). This person will be the first point of contact for the visiting student and the FACE administrator/state co-ordinator, should any questions or concerns arise. As Japanese high schools require copies of all school reports, the contact person is asked to send copies of semester reports to FACE. These reports will be translated and sent on to the students Japanese High School. Reports should also show the number of days attended and number of days absent. accepting a student Schools can express their interest in hosting an inbound student by phone, fax or email any time during 1999, however because of the difficulties often experienced in locating suitable host families we suggest that attempts are made to find potential host families early in the year prior to contacting us. 5.5 host family benefits and responsibilities As a host family it is important to remember that the visiting students are in Australia to experience the Australian way of life, as well as to teach us things about Japanese people and Japan. We hope that you will treat them as you would any other member of your family, rather than as a special guest. However, it is also important to be aware of some of our respective differences and the potential problems that these differences can cause, so that they can be understood and avoided, thus making it as enjoyable an experience as possible for all concerned. Host families will be provided with a comprehensive guidebook before the student arrives. Following is a brief outline of the benefits and practical responsibilities involved in hosting: BENEFITS Hosting gives a family an opportunity to experience another culture in their own home. Australian students studying Japanese gain first hand knowledge of the language and culture. Children learn to adapt by sharing their home with another. RESPONSIBILITIES The visiting student should be provided with a room, either shared or of their own. The host family is asked to provide meals in the same way as they do for their own children. If the family chooses to go to a restaurant, the family should pay for the student as they would their own child. Any illness should be reported to FACE as soon as possible. The host parent may be required to take the student to their local doctor, however the host parent has no liability. Students will be issued with a Medibank card within a month of arrival so that medical expenses can be claimed. Students are also covered by a Japanese insurance policy throughout their stay. The host family is not required to provide any special entertainment for the student, however an effort should be made to involve the visiting student in Australian life and culture as much as possible. If the host family chooses to take the student on a family outing to the movies for example, then the family is expected to pay, however if the student goes out with their friends they should pay for themselves. All travel plans should be reported to FACE. Students are not permitted to travel anywhere without an appropriate adult. While every effort is made by FACE to deliver students to the door, due to the number and distribution of students throughout Australia, this is not always physically possible. We may therefore request that some host families meet students at a central point. host student responsibilities Students are expected to follow house rules and help around the house in the same way that your own children do. It is the responsibility of the student to fit in with the family, not vice versa. If the visiting student is required to take a school bus or public transport to school they should pay for this themselves. If it is necessary for the student to purchase books and uniforms, the visiting student should pay for them. Similarly the visiting student is responsible for paying for extra-curricular activities and excursions. Most students will come with a card enabling them to charge international calls to their parents in Japan. Any other metered calls can be paid for by the student. The visiting student should pay for any snacks eaten between meals or when on an outing with school friends. If the student goes out with their friends, to the movies for example, they should pay for themselves. Dental Expanses are not covered by either Medibank or the Japanese insurance policy and are therefore the responsibility of the student. 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